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1. About QuickBooks Files and Extensions
Summary from this page:
What are all the different file extensions that QuickBooks uses and which version of QuickBooks will open a particular data file?
2. Accountant's Review
Summary from this page:
What is a QBX file? What is a QBA file? What is an AIF file?How can I work with the Accountant's Reveiw copy in QuickBooks? My client sent me a their file, but I cannot open it in QuickBooks. Why not?
3. Accountant's Review compatibility with Client
Summary from this page: I loaded an accountant’s copy on my computer from a client. QuickBooks said his file was an older version and to work with it I had to update it to my version. We both have QuickBooks pro 99. Will I be able to import the changes I made?
4. Accountant's Review Orphaned
Summary from this page: I have a client with a problem involving the accountant's review copy. Last year the client created an accountant's copy for me to use to prepare the tax return. After I made the year-end adjustments, I gave them back to the client on disk, but the client did not import the accountant's changes.For this year's tax return, I would like to work with the clients QBW file, updated with the changes I made last year plus this year's data.I cannot seem to import the changes into the QBW file. According to Intuit, he should be able to merge the accountants changes (AIF file) with the main (QBW file) by choosing File--Accountant's Review--Import Accountant's Changes. Unfortunately, "Import Accountant's Changes" is grayed out and he cannot select this command.
5. Adjusting Inventory
Summary from this page: A client has been using the inventory feature (incorrectly, until now) in QBs Premiere Accountant 2005. That is, she has been selling items out of inventory but never receiving items she has ordered into QBs.I've been trying to adjust these negative item balances through the "Adjust Quantity/Value on Hand" window. However, I end up with a huge negative balance in the Inventory Adjustment Account.Can you suggest a way I revise the inventory item balances to reflect the current reality, and clear the Inventory Adjustment Account?Thanks for you help.
6. Allocating Percentage of Payroll to Different Classes
Summary from this page: In addition to allocating regular payments to classes they also allocate payroll to classes. Our goal is to allocate a standard percentage of each employee’s gross and benefits to the classes. For a salaried employee I have not been able to set up different percentages to the classes. The employee setup screen keeps splitting the salary evenly between all classes, whereas I need 55% to go to class 1 and 45% to go to class 2. Currently, I have set it up using the timesheets feature to specify how much of the week is spent in each class but this means I have to do a weekly timesheet for each employee for each week of the year. The employees spend the same amount of time in each class all year long. It would sure be a lot quicker if there is a way to do a timesheet for a period longer than one week or if there is any other way to set up a default percentage of payroll to go to each class on a 55%/45% basis. (There are actually 12 classes. I just used two in this e-mail to keep it simple).
7. Annoying Message when Printing
Summary from this page: After installing Windows XP Service Pack 2, when you print to a Network Printer, Windows displays a message at the bottom of the screen "This document was sent to the printer". To remove this annoying message, follow the steps below.
8. Apply Deposits to Multiple Jobs
Summary from this page:
My client has 2 customers that make prepayments. Both are owned by the same company, and they want to transfer the credit balance (excess deposit) from Co. A to Co. B. What is the best way to do this?
9. April 2008's Trick of the Trade
Summary from this page:
Every day, members of The Sleeter Group Consultants Network tackle the day-to-day problems of their clients in the real world. The following is an example problem and solution that surfaced this month on our Sleeter Group Consultants Network E-Mail Group.
Question: I have a client who is on an old version of QB Enterprise V.5. The company is now smaller and only needs two users. Has anyone used any good tools to move the data down to Premier?
10. April 2009's Trick of the Trade
Summary from this page:
Every day, members of The Sleeter Group Consultants Network tackle the day-to-day problems of their clients in the real world. The following is an example problem and solution that surfaced this month on our Sleeter Group Consultants Network E-Mail Group.
Question: If I set up a file using QuickBooks for Windows 2009, can I give a backup to a client and have them seamlessly import it into their QuickBooks for Mac 2009?
11. April 2010's Trick of the Trade
Summary from this page:
Every day, members of the Sleeter Group Consultants Network tackle the day-to-day problems of their clients in the real world. The following is an example problem and solution that surfaced this month on our Sleeter Group Consultants Network Expert Forum.
Question: My client’s accountant is questioning a negative sales tax payable balance on their cash basis balance sheet. Accountant instructed us to set up sales tax on an accrual basis. I don’t have many clients using the sales tax module in QB so I haven’t come across this before. I checked and data is correct with accrual based BS reflecting correct numbers. Is this okay, or am I missing something? The accountant is filing taxes on a cash basis. Should he have instructed them to set up ST on cash basis as well?
12. April's Trick of the Trade
Summary from this page:
Every day, members of the Sleeter Group Consultants Network tackle the day-to-day problems of their clients in the real world. The following is an example problem and solution that surfaced this month on our Sleeter Group Consultants Network Expert Forum.
Question: My client's accountant is questioning a negative sales tax payable balance on their cash basis balance sheet. Accountant instructed us to set up sales tax on an accrual basis. I don't have many clients using the sales tax module in QB so I haven't come across this before. I checked and data is correct with accrual based BS reflecting correct numbers. Is this okay, or am I missing something? The accountant is filing taxes on a cash basis. Should he have instructed them to set up ST on cash basis as well?
13. Archiving Part of a File
Summary from this page: Is there any way for me to archive part of my QuickBooks file. For example, I’d like to archive the last 2 years into a separate file and then have only my current year in my new file. How can I do this with QuickBooks?
14. As of Report Date on A/P and A/R Reports
Summary from this page:
What report can I print out from Quickbooks that will tell me which specific transactions comprise the accounts payable balance at the end of last year?
15. Assigning costs to COGS - Pass-throughs
Summary from this page: I am reading your instructions for above subject (June 2000 newsletter)which I found on your web site. Step 5 of this procedure concerns entering a bill, using the Expenses tab, charging Cost of Goods Sold (COGS) and assigning a customer name.When I do this (or any time I have assessed a charge to a COGS account) I find that 1. Costs remains on Unbilled Costs by Job Report and cannot be cleared. I consider this a loose end, untidy housekeeping.Because of the reasons above, I avoid assigning any customer name to a COGS account on the expenses tab of a bill or check.I would like to know your thoughts on this.