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 April 2008
Inside this Issue
Registration will open shortly for our Annual Conference. This year, our conference is in Phoenix, Arizona from November 10-13. We also have many exciting new webinars in our Spring Webinar Schedule, such as Avoid Pitfalls in Data File Conversion and Tips and Tools for Training Online. Also in this month’s newsletter, Jeanne Tarazevits shares her in-depth comparison of two inventory solution products, Velocity and Fishbowl and Chuck Vigeant addresses the often requested but impossible or difficult reports in this month’s Reporting Corner.
The Sleeter Group’s Spring Webinar Series includes several new webinars and repeats of our most popular ones from the past. These webinars provide accounting professionals and QuickBooks users with high quality, consultant-level materials and instruction.
Sign up for one of the first two webinars (on 4/30 or 5/7) and receive a 30% discount on any other webinar during this Spring Schedule. Regular price for webinars are $49 for one-hour and $99 for two-hours. View our schedule at www.sleeter.com/webinars for more details.
Inventory can present unique management challenges and usually represents a significant portion of an enterprise’s assets. Simple inventory operations, such as those with a single warehouse, limited part numbers, and no regulatory needs, can manage with QuickBooks alone. However, life is seldom simple and every client is unique. Over the past few years, a dozen inventory and manufacturing add-ons have been developed to meet advanced inventory management requirements. We should be aware of these products and their relative strengths and weaknesses. In this article, Jeanne Miller Tarazevits, CPA, CITP examines and compares two such products, Fishbowl and Velocity.
Chuck Vigeant has been known to say, “We can pull anything out of QuickBooks – including the kitchen sink”. In reality, he adds, this is only true for about 90% of the data available in QuickBooks, and for about 80% of the report requests we receive. In this month’s article, Chuck discusses the caveats of a few of the most requested reports we receive at our organization: Balance Sheet by Class, Profit by Vendor and Commissions on Profit. Read chuck’s article, Impossible and Difficult Reports.
The Sleeter Group recommends the Annual BillQuick User Conference: Keys to Success, June 26-27, 2008 at the Tuscany Suites and Casino in Las Vegas. Doug Sleeter will be speaking at the conference about using BillQuick in your consulting practice.
Sleeter Group Members save $100 per attendee with special promo code. Please contact BQE Software to receive your code (888) 245-5669.
It includes methods for setting up and using QuickBooks in a not-for-profit organization, addressing the needs of management, boards of directors, grantors, and the IRS Form 990. From how to handle grants and contracts, to managing proposals, tracking funding sources, recording in-kind transactions, bank reconciliations, allocations, budgets, and restricted funds, this book has everything you need to get up and running with QuickBooks in a nonprofit environment. The new version has been expanded to over 500 pages and includes detailed step-by-step instructions, illustrations, downloadable practice files with complete examples, and utilizes the Unified Chart of Accounts for Not-For-Profit organizations. Designed to be used with QuickBooks Pro, Premier, and Premier: Nonprofit Edition Version 2008. Click here link to order your copy today!
Question: I have a client who is on an old version of QB Enterprise V.5. The company is now smaller and only needs two users. Has anyone used any good tools to move the data down to Premier? Stuart McClain, MBA, CPA, CITP: I used Karl Irwin’s tool to move from Enterprise to Premier with another client. First, you upgrade to current year’s version of Enterprise (Accountant edition) and then upgrade that file. I did this for a client that went from 10 users on Enterprise to three users on Pro. Jeanne Miller Tarazevits, CPA, CITP: Karl Irwin has a tool that will do this. Mario Nowogrodzki, CPA.CITP: Yes, Karl Irvin’s DTU (Data Transfer Utility) will do this. Bonnie Nagayama, CPA: We have done several of these projects and it can be time consuming since it is the same process as transferring transactions from one QuickBooks file to another. There are several tools available: I typically use the tools available from Karl Irvin at q2q.us since that will preserve the links between transactions. Although, based on the needs, other tools may be useful as well. As with everything, it depends on the situation. The q2q.us tools will require the two files be within 2 versions of each other (for example QBES 8 or 7 will work with QB 2007 or 2008) so you may need to upgrade QBES first since you cannot go QBES 5 to QB 2008 with Karl Irvin’s tools. Keep in mind also that it is not just a "click a button and go" process. It is a full file conversion so there are limitations, especially if the previous file had payroll, Purchase Orders, Sales Orders, etc. Hope that helps get you started. Final Response: Thank you to everyone for responding, and especially Bonnie for your lengthy and detailed response. I think I will have to help the client evaluate the value of the data they are hoping to retain, versus just having an old version of QuickBooks to refer to. Editor’s note: Karl Irwin’s Data Transfer Utility is avialable at q2q.us. Bonnie Nagayama will be giving three webinars on File Conversion during our Spring Webinar Series. Mario Nowogrodzki will be offering two webinars on networking. For a complete schedule, see www.sleeter.com/webinars. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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I hope you had a successful tax season. We’ve been busy preparing for this year’s conference and get a new 
Every day, members of The 